Certificates of Insurance

There are many circumstances that may require the need to provide evidence of appropriate and adequate insurance coverage associated with various risk exposures.  The document providing such proof is called a Certificate of Insurance (COI). A COI documents the coverage in effect on the date of issuance.

It is common business practice to obtain COIs in the course of operations.  They are not however, an iron-clad form of protection for the certificate holder.  Nonetheless, they are the best existing form of documentation available in this regard.   

INCOMING CERTIFICATES OF INSURANCE

In some cases, Rutgers requires others (outside the university) to provide evidence of insurance coverage to the University.  This is known as an "Incoming COI."

Vendors and other third parties conducting business with Rutgers may be required to provide evidence of coverage to the university.  All incoming COIs must be approved by the Department of Risk Management & Insurance.  For questions or assistance with an incoming Certificate of Insurance, contact Bill Troy at 848-932-3015.

OUTGOING CERTIFICATES OF INSURANCE

In other cases, Rutgers is required to provide evidence of coverage to others (outside the university).  This is known as an "Outgoing COI."

Upon valid request, the Department of Risk Management & Insurance will provide appropriate documentation of insurance or self-insurance coverage.  For questions or assistance with an outgoing Certificate of Insurance, contact Patricia LaSasso at 848-932-3200.

For the issuance of outgoing COIs, Risk Management requires:

  • The NAME and ADDRESS of the intended certificate holder
  • A brief description of the intended activity and/or agreement giving rise to the COI request
  • A copy of the relevant contract or agreement
  • The type of insurance and limits to be documented, i.e. general liability, automobile liability, property, etc. (generally noted in the relevant contract/agreement)
  • Any special conditions, such as additional insured status requirements (generally noted in the relevant contract/agreement)