Reporting Loss of or Damage to University Property
All faculty and staff are charged with the responsibility of assisting in the protection of the funds and property of the university. This requires constant attention to see that doors and windows are locked, cabinets and desks are locked where appropriate, equipment is physically secured, and unauthorized persons in private areas are challenged.
Property Damage from Fire, Windstorm, or Water
In the event of damage to university property caused by fire, windstorm, or water, a Theft and Property Damage Form [PDF] must be used to report such damage. Under certain conditions, losses of this nature are reimbursable from the Department of Risk Management & Insurance.
Theft of or Vandalism to University Property
Theft of or vandalism to university property should be promptly reported to RUPD and the department's business manager. The Theft and Property Damage Form [PDF] along with a copy of the police report, a copy of the original invoice, and a copy of the purchase order must be forwarded to the Department of Risk Management & Insurance.
Lost or Stolen Money
The Department of Risk Management & Insurance will not reimburse any department for theft of petty cash funds.
There is no commercial insurance available to cover loss of portable equipment. Risk Management administers self-insurance funds to help replace the unused life of lost equipment and furnishings. Reimbursement is conditional on the department establishing that it has taken reasonable measures to prevent theft such as physically securing desktop computers and other portable equipment, including the use of an inventory control system. Contact the Department of Risk Management & Insurance for further information.
Employee Personal Property
Employees are responsible for their own personal property at all times. There is no reimbursement provided by the university for the loss of or damage to an employee's personal effects, including items such as: money, books, decorations, clothing, or other valuable items that are kept in offices, desks, or vehicles, either on campus or while traveling on university business. Employees are urged to carry a homeowners or tenants policy, or specific property insurance to cover such risk of loss.