Rutgers Biomedical and Health Sciences

The following information is specific to Rutgers Biomedical and Health Sciences (RBHS) faculty and staff:

APS - CLINICAL LOSS PREVENTION eLEARNING PROGRAM

The University is pleased to continue its association with Advanced Practice Stategies (APS) and the APS Patient Safety and Clinical Loss Prevention web-based learning program. The program has three principal goals:

  • To enhance patient safety
  • To minimize errors and adverse outcomes
  • To reduce the frequency and severity of medical malpractice claims and litigation 

Principal characteristics of the APS program include:

  • Clinically focused
  • A systems approach aimed at improving clinical practice and patient safety
  • Incorporation of risk management fundamentals (documentation, communication, informed consent, etc.) into clinical scenarios that encourage the participant in developing judgments and decision-making
  • CME credits are available for faculty

The successful completion of the course curriculum pathway is mandatory for all employed clinical faculty, residents and fellows over the course of a three-year period. New clinical faculty members and incoming residents and fellows are required to complete the curriculum pathway mandated for their clinical specialty. The course requirements are to be completed within a three-year period; at least one-third of the requirements are to be completed in each of these three years.

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APS - FREQUENTLY ASKED QUESTIONS

  • How do I register for the APS system?

Registration is easy and accomplished by accessing the APS courses on any computer. Simply access the Clinical Loss Prevention eLearning System portal on the University website located at: http://myportal.rutgers.edu

Click on "My Apps" and then on "Clinical Loss Prevention - Mandatory Training for Clinical Faculty and Residents"

Please follow these steps:

1. For first-time users: Click the green "Sign Up Now" button.

2. Insert your rutgers.edu email address (do not include rwjms, njms, cinj, chi, etc. in your e-mail extension), create a PASSWORD specific to your APS Account, and enter the registration code:  RUTGERS_CLPTRAINING.  Only @rutgers.edu email addresses will be accepted. If you do not have a Rutgers email address, see the Questions and Answers section that follows this section.  

3. You will receive an authentication email titled "Rutgers and APS." Please verify your email address and click on the imbedded hyperlink to complete the registration process.  

4. DO NOT use the registration code if you have already registered in the system. If you forgot your password, note the "Forgot My Password" link on the log-in screen. If you need help remembering your username, please contact support@APS-web.com

QUESTIONS and ANSWERS

  • Do I need to use a rutgers.edu address?

Yes.  If you do not have one, please contact the Rutgers IST Help Desk at (732) 743-3200.

  • Which courses am I responsible for?

The courses required for your clinical specialty are indicated in the APS Curriculum Pathway (PDF) form. These courses should automatically appear on your screen once you have registered.   

  • If I have already successfully completed the required course curriculum, am I required to repeat the courses?

No.  But do provide your clinical chairperson with documentation of your successful completion.

  • Are new clinical faculty members and incoming housestaff required to complete the APS Program requirements?

Yes.  The requirements are to be completed in three years - one third each year at a minimum. Housestaff may be directed by their Program Director or Associate Dean for Graduate Medical Education (GME) to complete specific courses in a shorter timeframe. Therefore, it is prudent for housestaff to confirm their requirements with their respective Associate Dean for GME and Program Director. This is particularly prudent for those housestaff who will be completing their residency or fellowship in a period shorter than three years.

  • Whom do I contact if I require technical assistance?

APS Support Staff: support@aps-web.com

Risk & Claims Management–Newark: David Keller, Manager Professional Liability, 973-972-6178 (kellerds@ca.rutgers.edu) or Pete Donnelly, Supervisor, 973-972-2912 (donnelpj@ca.rutgers.edu)

RWJMS GME: Michael Kelly, M.D., Associate Dean for GME, 732-235-3380 (kellymj@rutgers.edu)

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PEERS Online Incident Reporting System

PEERS is our electronic on-line system for reporting accidents, unanticipated events and near miss occurrences, that might have resulted in injury or damage, which occur in the Robert Wood Johnson Medical School ambulatory care sites.  Faculty, staff, residents and students are encouraged to utilize the reporting system.  The system is intended to identify circumstances in our healthcare system which may benefit from root cause analysis, problem solving, and implementation of mechanisms to improve quality of care and patient safety.

 

SHORT TERM GUEST REQUESTS

The Short Term Guest Request (PDF) form is designed to assist various RBHS departments inviting guests to the University for educational or scholarly purposes. This includes students of other institutions, scholars, researchers and clinicians pursuing temporary activities at RBHS.

This form is to be completed by the inviting academic or administrative department with the approval of the Department Chair or Office Director, and the School's Dean or pertinent Vice President. All documentation must be forwarded to Risk & Claims Management–Newark, for review and approval.

In meeting this desirable goal of the mutual exchange of knowledge, the inviting department must comply with all RBHS policies and Federal regulations concerning paid and unpaid volunteer positions.  

Short Term Guest status is generally for stays of four weeks or less and may not be used for the following:

  • The employment of any persons in staff positions
  • Paid faculty appointments
  • Any other long-term or permanent member of the RBHS community
  • Visiting researchers (a specific HR-defined paid job classification)
  • Visiting students (an Office of Academic Affairs-defined student classification)

A complete application along with required supporting documentation (see below) is to be forwarded to Risk & Claims Management–Newark. Forms should be sent to Pete Donnelly, Risk Management Supervisor, by either inter-office mail, fax (973-972-7257) or email (donnelpj@ca.rutgers.edu). It is recommended that a minimum of 14 days be allowed for review and consideration of any application submitted.

All key information pertaining to the guest's stay at RBHS must be reported by the inviting department to Risk & Claims Management–Newark, including dates of arrival and departure, the location and nature of activities to be performed, etc. 

The completed and approved Short Term Guest Request form will be returned to the requestor and must then be submitted to Public Safety for issuance of a University ID card.

Supporting Documentation

In addition to a completed and signed Short Term Guest Request application, the following documents must accompany the form:

  • Invitation letter from the RBHS inviting department describing the purpose, proposed dates, location and nature of the activities
  • Photocopy of biodata page from applicant's passport (if applicable)
  • Copy of Short Term Guest Agreement, signed by Chairperson/Director of the inviting department and by the visiting guest

RBHS Short Term Guest Request Form (PDF)

RBHS Short Term Guest Agreement (PDF)

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