Authorized Drivers

Faculty, staff, or student drivers operating university vehicles must:  

  • Possess a valid driver's license,
  • Have two (2) years driving experience,
  • Successfully complete the Rutgers Defensive Driving Course and must pass an eye examination. 

The University offers the defensive driving course and eye examination through the Department of Emergency Services.  The requirement for completion of the defensive driving course may be waived for occasional drivers who don't transport passengers.

Automobile Insurance Cards

When University vehicles are purchased, leased, or donated, an Automobile Insurance Card must immediately be obtained from the Department of Risk Management & Insurance. University vehicles that are sold, transferred, or removed from service must also be reported to the Department of Risk Management & Insurance to be removed from the insurance schedules.  Vehicles that are not removed from the insurance schedules will continue to be charged insurance premiums. Please contact Patricia LaSasso at 848-932-3200 or with questions on Automobile Insurance Cards.

Accident Reporting for university vehicles

Drivers must report any accident to the local authorities in the jurisdiction in which it occurred.  The driver’s Supervisor must complete and submit the Online Accident Reporting Form at [requires NETID] prior to the end of the shift. 

Color Photos of all Damages:

  1.  Include a photo of the front and back license plates and the VIN number which is usually located within the inside frame of the driver’s side door or directly below the inspection sticker. 
  2. Include photos taken at a distance of the front, back and both sides of the vehicle so that all angles of the vehicle can be seen. 
  3. Then include closer photos of any exterior or interior damages.
  4. If possible, provide additional photos from the scene of the accident and any damages to any physical structures or other vehicles.
  5. Upload the police report if you have it and the photos into the Vehicle section in the Online Accident Reporting Form at

If there are damages to the vehicle, Supervisors should also contact the Department of Risk Management, Diane Yourcheck 848-932-3007 to determine if the driver’s Department will need to obtain two estimates for repairs or a more cost effective option is available.    All repairs must be authorized by the Department of Risk Management and Insurance to be eligible for payment. 

Any University vehicles that are discovered missing must be immediately reported to the local law enforcement authorities and the Department of Risk Management , Diane Yourcheck, 848-932-3007. 

Car Rentals

All authorized drivers must be listed on the car rental contract.

U. S. and Canada: Collision Insurance (often called Collision Damage Waiver Insurance on the rental contract) must be purchased.  The minimum liability insurance must be purchased if it is not automatically included in the contract.

 International Rentals: All insurance coverages must be purchased.

Privately Owned Vehicles

While operating a privately owned vehicle on university business, employees must carry:

  • A valid driver's license
  • Vehicle registration card
  • Insurance identification card

Accident Reporting for Privately Owned Vehicles

The financial loss for damages to a privately owned vehicle used for University business is not reimbursable by the University and must be handled through the driver’s own personal auto insurance carrier including any consequential damages such as car rental, towing or storage fees.  The driver’s Supervisor must complete and submit the Online Accident Reporting Form at [requires NETID] prior to the end of the shift.  If the driver employee is injured, please refer to the Faculty and Staff information regarding on the job injuries.

Under no circumstances is the use of privately owned motorcycles, aircraft or piloting of privately owned, leased or chartered aircraft by Rutgers faculty, staff or students permitted while on University business.