Reporting Loss of or Damage to University Property

All faculty and staff are responsible for assisting with the protection of funds and property of the University.  This requires constant attention to see that doors, windows, cabinets, desks are locked, vehicles are operated in a safe manner, equipment is physically secured and local law enforcement or other emergency personnel are  immediately notified when appropriate. 

Property Damage from Fire, Windstorm, Water OR OTHER NATURE RELATED EVENTS

After appropriate fire, law enforcement or emergency personnel are notified also alert the Department of Risk Management during business hours 848-932-7300 or after hours RMI@finance.rutgers.edu.

LOSS OR DAMAGE TO UNIVERSITY PROPERTY OR EQUIPMENT

Any property or equipment that is discovered missing or damaged other than by natural events must be immediately reported to Local law enforcement.  Where a Department has taken reasonable efforts to prevent the loss or damages, the Department of Risk Management may assist with repairs or reimbursement subject to depreciation.  The Department of Risk Management will not reimburse any Department for loss of intangible items such as petty cash.  Supervisors should fill out the PROPERTY DAMAGE Form and contact Jeff.Cavaluzzo@finance.rutgers.edu or 848-932-3005. 

UNIVERSITY VEHICLES

Damage to university vehicles must be reported on the Online Accident Reporting Form.  More information on reporting damage to university vehicles and repairs can be found on the University Vehicles page.

Lost or Stolen Money

The Department of Risk Management & Insurance will not reimburse any department for theft of petty cash funds.

Portable Equipment

There is no commercial insurance available to cover loss of portable equipment. Risk Management administers self-insurance funds to help replace the unused life of lost equipment and furnishings. Reimbursement is conditional on the department establishing that it has taken reasonable measures to prevent theft such as physically securing desktop computers and other portable equipment, including the use of an inventory control system.  Contact the Department of Risk Management & Insurance for further information.

Employee Personal Property

Employees are responsible for their own personal property at all times.  There is no reimbursement provided by the university for the loss of or damage to an employee's personal effects, including items such as money, books, decorations, clothing, or other valuable items that are kept in offices, desks, or vehicles, either on campus or while traveling on university business.  Employees are urged to carry a homeowners, auto or tenants policy, or specific property insurance to cover such risk of loss.