Decisions to study and conduct research overseas should be made with an understanding of the current world situation, which requires that travelers remain aware, informed, and prepared. Prior to finalizing an overseas course of study or research arrangement, it is important to plan for and to be aware of health, safety, and security concerns in the region you will visit.
In preparation for international travel, travelers should:
- Prior to the departure, faculty, staff, and graduate fellows must complete the Faculty and Staff Online Travel Registration Form hosted by the Department of Risk Management & Insurance.
- Consider registration with the U.S. embassy or consulate
- Consider registration via the Department of State Smart Traveler Enrollment Program (STEP) International Travel Registration
- Consider regular visits to U.S. Department of State Travel Warnings and Centers for Disease Control and Prevention (CDC)
- Consider visiting Rutgers Study Abroad, which constantly monitors the safety and security of our programs and program locations. If you have particular safety concerns, please do not hesitate to contact them with questions.
Under no circumstances is the use of privately owned aircraft or the piloting of a privately owned, leased or chartered aircraft by Rutgers faculty, staff, or students permitted while on or in connection to university business.
Medical Access Abroad
Since accessing medical and emergency assistance can be difficult and expensive while traveling abroad, Risk Management recommends that all faculty and staff traveling internationally purchase HTH International Travel Health Select Overseas insurance at a cost of $39.90 per month. To enroll, you must complete the HTH Roster Template Form [MS-Excel] and email it to Matt Spaventa along with a check made payable to Rutgers, The State University of New Jersey, for $39.90 x number of months you will be overseas. Alternatively, departments can also issue a Journal Entry as a form of payment. The enrollment roster and the payment must be received by Risk Management at least two weeks prior to the trip departure.
- Covers injury or illness up to $100,000
- There is a $0 deductible for each injury or illness claimed
- Cashless transaction if a HTH network provider is utilized for service
- Nonessential services (e.g. dental cleaning, acne treatments, check-ups, etc.) are not covered
Upon enrollment, participants will receive a confirmation email from HTH along with details to download and print an ID card that can be used to access HTH Worldwide's resources. Please keep this card on you at all times while abroad (place in wallet, etc.) For detailed information on the Health Select Overseas Insurance program, refer to the HTH Brochure [PDF]. You may contact the Department of Risk Management and Insurance with any questions about enrollment or contact HTH Worldwide Inc. at 1-888-350-2002 with questions about coverage.
Emergency Travel Assistance
Additionally, Risk Management has also contracted with International SOS to provide emergency medical and security assistance services to university travelers abroad. The International SOS membership is provided at no charge to university travelers (on official university business), and an ID card will be provided upon receipt of the HTH registration information. The ID card can be utilized to access the International SOS website and also for accessing their services abroad. Please download and print the ID card and keep on you at all times (place in your wallet, etc.). It is highly recommended that travelers and trip leaders familiarize themselves with the International SOS services and website prior to departure.
Under no circumstances is the use of privately owned aircraft or the piloting of a privately owned, leased, or chartered aircraft by Rutgers faculty, staff, or students permitted while on or in connection to university business.